Regional Payroll Coordinator

Job description

 Our prestigious multinational partner company is looking for a talented Regional Payroll Coordinator.

Why it is a good opportunity for you:

• Modern office with a view of the Danube
• Great learning and development opportunities
• Competitive salary and compensation package (cafeteria, physical health care package, community bike ticket)
• Additional holidays
• Youthful and supportive work environment

Job Summary:

Responsible for providing advanced operational and administrative support to the Payroll team to include:
• Reviewing payroll data, reconciling timesheets, and maintaining employee files
• Create/edit written communications, reports, or other items on a daily basis
• Maintain direct ownership of tasks/projects
• Assist employees to resolve routine issues and questions within the scope of existing practices under the direction of HR Leadership
• Generate special payrolls such as Brokers, Draw, etc.
• Enter and update allocation changes via the payroll system
• Extract time from Time and Labor into payroll system and identify and correct payroll errors
• Review and ensure data entry is accurate and complete
• Process additional pay items to include draws, benefit notices, etc.
• Review audit reports for accuracy and ensure compliance
• Run and distribute accounting reports for Union Employees (where appropriate)
• Coordinate and distribute workload from payroll inbox
• Check new hire entries
• Ensure direct deposit, tax changes, deduction changes, etc. are accurate and resolve issues accordingly
• Assist with processing payroll for companywide payroll
• Perform research and assist with compensation reports on an as need basis
• Develop and improve the information tracked in Payroll database
• Create/edit ad-hoc reports within the HR software and provide accurate data
• Perform special projects as required


• Bachelor’s degree
• Payroll qualification preferred (e.g. Certified Payroll Accountant or equivalent)
• 1-2 years of professional payroll experience
• Fluent in English and German, both oral and written
• Knowledge of applicable payroll regulations, policies, and practices
• Knowledge with Microsoft Office
• Experience of working with ServiceNow and Workday or other similar HR technology is desirable
• Good time management and ability to prioritize
• Strong oral and written communication skills
• Customer-oriented with demonstrated drive and resilience
• Strong Excel & Project Management experience is a plus

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